Internal — IBEX team

Job Desk
every school job, one spine

Asana holds the process. This holds the documents, the audit trail and everything the Ministry and the schools are allowed to see. The six-digit job number joins them.

Open a job
Six-digit job number — YYMMNN. Same number as the Asana task, the plans and the job folder.

School jobs in flight

JobSchoolProject managerStage ProgressWatch

Start a job

One action — job number, Asana task, Dropbox folder

Cross-system check

Asana ↔ Dropbox ↔ portal

Modules

Programme references are from the Portal Development Plan
SFA Builder
Live
Draft a Short Form Agreement from the Asana Costings lines, check the MOE required inclusions, issue it, and tick Asana automatically.
DP-7A
Scope Pre-check
Live
Walk the Scope Element Library per work type, mark every element Required or N-A with a reason, export the Scope Request Pack.
DP-2
Consent Pathway
In build
Screening questions S1–S8 to Pathway A / B / C, the branded assessment document, and the council engagement record.
DP-6
Spec Catalogue
Planned
Manufacturer entries, BRANZ and CodeMark references, install requirements, and the 12-month currency queue.
DP-3
PM Portfolio
In build
What EDU Services, OnForm and the Ministry see: every school they run with IBEX, stage, blockers and bundle completeness.
DP-7B
School Dashboard
Planned
Per-school view for principals and property leads — current work, what the school owes us, documents, maintenance record.
DP-7C
Specified Systems
Planned
Compliance schedule and specified systems per school block. Records and references only — no BWoF, no 12A, no IQP function.
DP-1
Specifications
Planned
Work-type checklist engine assembling the job specification from Current catalogue entries, with gap detection.
DP-4
Public Project Tracker
Public site
The client-facing tracker on ibexdesign.co.nz. Folds into this Worker at DP-7B so there is one sync, not two.
ibexdesign.co.nz